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Charity Commission Updates Guidance on Virtual and Hybrid Meetings

26 July 2024

On 19 July, the Charity Commission published updated guidance on virtual and hybrid meetings.

The updated guidance, available here, reflects changes in communication styles following the COVID-19 pandemic and offers recommendations for conducting virtual and hybrid meetings. This is in addition to the existing guidance on types of charity meetings and the procedures for calling and conducting them.

The guidance places emphasis on ensuring that a charity’s governing document is up to date and practical. Trustees are urged to review and amend their governing documents if they lack provisions on meetings, provide insufficient details about meetings, or contain rules that are no longer workable.

For online meetings, the guidance advises that governing documents should specify:

• Whether all meetings can be virtual or hybrid, or if at least one must be in person annually;
• How notice of virtual and hybrid meetings will be given;
• Voting procedures for these meetings;
• How to adjourn virtual and hybrid meetings.

Additionally, charities are encouraged to have a separate policy addressing how participants can ask questions, join debates, and access shared documents during virtual meetings.

At a minimum, the Charity Commission advises trustees to ensure that all participants can see and hear each other to ensure the validity of the decisions made.

Trustees should consider updating their charity’s governing document to reflect the Charity Commission’s latest guidance. Our charities team is experienced in providing expert advice to charities on good governance. If you would like advice on compliance with the new guidance or updating your charity’s governing document, please do not hesitate to get in contact with us.

If you would like to discuss any aspect of this article further, please contact Joanna Blackman (Partner), Susannah Hope (Trainee Solicitor) or any member of our Charities and Social Economy team on 0113 244 6100.

You can also keep up to date by following Wrigleys CSE team on X.

 

The information in this article is necessarily of a general nature. The law stated is correct at the date (stated above) this article was first posted to our website. Specific advice should be sought for specific situations. If you have any queries or need any legal advice please feel free to contact Wrigleys Solicitors.

 

 

 

 
 
 
Joanna Blackman View Biography

Joanna Blackman

Partner
Leeds

Susannah Hope View Biography

Susannah Hope

Trainee Solicitor
Leeds

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