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Charities and Social Economy Coordinator/Secretary

Job Title: Charities and Social Economy Coordinator/Secretary

Office: Leeds

Department: Charities and Social Economy

Reports To: Operations Manager

Job Summary:

The Charites and Social Economy (CSE) team at Wrigleys is one of the largest dedicated team of lawyers in the UK working exclusively for charity and social enterprise clients (which themselves work to address some of the biggest challenges facing society today). The team advises its clients across a wide variety of disciplines from governance to employment, finance to property and related matters.

In order to provide the best quality of service to their clients, fee earners are heavily reliant on the secretarial team to support their work. The effective coordination of that team is therefore of fundamental importance to the team, and its clients.

Working as part of the support team, the role of coordinator is to provide support to secretaries, administrators, fee earners, managers and partners. The co- ordinator will help to build, structure, develop and line manage the CSE Admin team. They will also be a secretary themselves.

Key Responsibilities - within your group

  • Coordination of all CSE Admin team tasks including dictation, production of documents, filing and administrative tasks in order to ensure service standards are met.
  • Quality control of secretarial and filing work.
  • Acting as a secretary to a number of fee earners.
  • Mentoring of less experienced team members.
  • Manage and report to the Head of Department and Operations Manager in respect of the work volumes during absences (including sick leave and holidays) of both fee earners and secretaries.
  • Ensure all secretaries keep their tasks up to date and in line with departmental requirements.
  • Manage holiday requests via Iris HR system.
  • Report sickness absence for fee earners, secretaries and administrator to Operations.
  • Conduct return to work meetings for secretaries and support staff.
  • Conduct appraisals for secretaries and administrator as required by the firm.
  • Provide input to the Head of Department and Operations Manager with regard to performance improvement plans for secretaries and support staff.
  • Provide recommendations to the Head of Department and Operations Manager regarding the ongoing structure of the CSE Admin team and assist in the recruitment process(es) for any new members to the team.
  • Identifying areas where the CSE Admin team can further assist and support the wider team so as to free up fee earner and partner time to focus on client work. Use appropriate initiative to suggest and (if appropriate) implement processes to achieve such efficiencies.

Key Responsibilities – general

  • Work with all coordinator groups and Operations Manager to ensure all work is completed within defined time frames.
  • Attend coordinators meetings on a regular basis as defined by the Operations Director.
  • Implement and ensure compliance with the firm's policies and procedures.
  • Ensure confidentiality is respected and maintained at all times.
  • Undertake any professional training and development required for this role.
  • Engage secretaries and administrators in decision-making to obtain 'buy-in' where possible.
  • Manage own secretarial workload and ensure quality and timeliness of own work as well as that of the CSE Admin team.

Please note: The responsibilities identified in this job description are in addition to those detailed in the secretarial job description and are not meant to be exclusive or exhaustive. You may be required on occasion to work from any of the firm's offices, reasonable notice will be given for such a request.

Job Experience:

  • A minimum of 3 years’ experience managing a team.
  • A minimum of 3 years' secretarial experience.
  • Advanced Microsoft skills, including Word, Excel and PowerPoint.
  • Outstanding organisation skills.
  • Knowledge of the working practices within a law firm.
  • Personal Specifications
  • Maintains confidentiality.
  • Communicates well at all levels and listens to the views of others.
  • Able to identify possible issues and use problem solving skills to avoid any risk to the firm.
  • Displays a professional approach at all times.
  • Can operate flexibly and as part of a team.
  • Resilient and assertive in approach (but approachable).
  • Good at people management, including delegation.
  • Takes ownership of their work. Takes responsibility for finishing tasks and making sure that the task is done to the highest of standards.
  • Excellent attention to detail.
  • Able to grasp new instructions and processes quickly.
  • Able to take appropriate initiative and exercise good judgement in terms of knowing when to seek approval from a fee earner or Partner.
  • Able to anticipate the needs of fee earners and clients.

Job Contact:

Applications for this role should be made by way of CV and covering letter to Linda Simms by email at recruitment@wrigleys.co.uk or by post at Wrigleys Solicitors LLP, 19 Cookridge Street, Leeds LS2 3AG.

 

 

 

 

 

 

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